Road Bear Motorhome Rental
Non US and Canadian Resident only - Rates in US Dollars

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Long Term Discounts 21 Days or more = 5% Discount off the daily rate 42 Days or more = 10% Discount off the daily rate

Road Bear Depot Locations
Dallas (Fort Worth) - Denver  -  Las Vegas  -  Los Angeles  -  New York  -  Orlando  -  San Francisco -  Seattle

Please note:
Dallas (Fort Worth) depot is available for Drop Off on a Special Request Basis
Denver depot is closed 27 Nov 2021 to 27 Feb 2022

Click here for Vehicle Specifications Chart

Las Vegas - Los Angeles - San Francisco Depots 2021 / 2022 Rates - Non US and Canadian Residents Rates Valid: 01 April 2021 to 31 March 2022
LAS LAX SFO	Off Season 08 Oct 21 - 31 Mar 22	Low Season 01 Apr - 09 May 21	Shoulder Season 10 May - 30 Jun 21 09 Sep - 07 Oct 21	Mid Season 01 Jul - 08 Jul 21	High Season 09 Jul - 12 Jul 21 12 Aug - 08 Sep 21	Peak Season 13 Jul - 11 Aug 21
C22-24 5 berth	$44	$65	$93	$100	$194	$250
C25-27 6 berth	$50	$71	$94	$113	$219	$281
C28-30 7 berth	$56	$78	$95	$125	$244	$319
A30-32 6 berth	$88	$125	$148	$184	$278	$350
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

 

Denver - New York - Seattle Depots 2021 / 2022 Rates - Non US and Canadian Residents Rates Valid: 01 April 2021 to 31 March 2022
DEN NYC SEA	Off Season 13 Oct 21 - 31 Mar 22	Low Season 01 Apr - 19 May 21 30 Sep - 12 Oct 21	Shoulder Season 20 May - 18 Jun 21	Mid Season 19 Jun - 09 Jul 21 24 - 26 Aug 21 08 Sep - 29 Sep 21	High Season 10 Jul - 15 Jul 21 12 Aug - 23 Aug 21 27 Aug - 07 Sep 21	Peak Season 16 Jul - 11 Aug 21
C22-24 5 berth	$44	$65	$93	$100	$194	$250
C25-27 6 berth	$50	$71	$94	$113	$219	$281
C28-30 7 berth	$56	$78	$95	$125	$244	$319
A30-32 6 berth	$88	$125	$148	$184	$278	$350
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

Orlando Depot 2021 / 2022 Rates - Non US and Canadian Residents Rates Valid: 01 April 2021 to 31 March 2022
MCO	Off Season 22 Nov - 04 Dec 21	Low Season 28 May - 25 Jun 21 22 Oct - 21 Nov 21 05 - 19 Dec 21 04 Jan - 04 Mar 22	Shoulder Season 08 Apr - 27 May 21 27 Aug - 21 Oct 21 20 Dec 21 - 03 Jan 22 05 Mar - 31 Mar 22	Mid Season 01 - 07 Apr 21 26 Jun - 14 Jul 21 11 - 26 Aug 21	High Season 15 Jul - 10 Aug 21
C22-24 5 berth	$44	$65	$93	$100	$194
C25-27 6 berth	$50	$71	$94	$113	$219
C28-30 7 berth	$63	$75	$91	$125	$250
A30-32 6 berth	$63	$119	$144	$181	$275
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

Standard Rate Includes:

Additional Extras:

Colorado Road Safety Fee:
USD $2 per night (max USD $88 per booking) applies to all Denver Pick ups.

New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.

Mileage Options:

All Inclusive Package:
USD $118 per day - Minimum of 14 nights hire required.
All inclusive package includes: unlimited milage, Preparation Fee, all Convenience kits, GPS, VIP, Camping Table & Chairs & tax.

Sales Tax:
Sale taxes are included for all pre-booked items. Local taxes apply for all pick up and drop off charges and may change at any time. Newly assessed governmental fees (other than sales tax or DMV fees) not known at this time will be collected at pick up. (Except SLI Insurance / N.J. security / Colorado Road Safety Fee) Local taxes are as follows and are applicable for any additional charges paid for at the depot:

• Dallas: 8.25%
• Denver: 4.75%
• Las Vegas: 8.38%
• Los Angeles: 9.50%
• New York: 6.625%
• Orlando: 6.50%
• San Francisco: 10.75%
• Seattle:
  10.00% for reservations with more than 30 nights.
  17.70% for reservations up to 30 nights.

One Way Fees:

From	To
	DEN	DFW	LAS	LAX	MCO	NYC	SEA	SFO
Denver	-	$0	$400	$400	$350	$350	$400	$400
Dallas Fort Worth	N/A	N/A	N/A	N/A	N/A	N/A	N/A	N/A
Las Vegas	$200	$0	-	$200	$700	$700	$300	$250
Los Angeles	$200	$0	$100	-	$700	$700	$300	$150
Orlando	$350	$0	$700	$700	-	$150	$700	$700
New York	$350	$0	$700	$700	$300	-	$700	$700
Seattle	$300	$0	$400	$400	$700	$700	-	$400
San Francisco	$200	$0	$300	$300	$700	$700	$300	-

One Way Specials:
No One Way Fee applies to following dates below:

Please note: One way trips are always on request and depend on availability.

Winterized Vehicles:
Vehicles are winterized in areas with temperatures below freezing point. The water-/waste water system will be drained and CANNOT be used! USD $100 re-winterization fee & damages caused by freezing will be charged if customer de-winterizes system on the road.

Drivers Licence and Age:
The valid original national driver's license is required and must be presented for each driver (no photcopies). In addition we recommend that foreign customers have an international driver's license or an English translation of the license issued by their home country.

The minimum age for the rental of a RV is 25, the maximum age is 79 years (21 to 24 years only with prior authorization - obtainable for specific non-US licenses only).

Convenience Kit: (includes Free GPS Rental)

GPS - Navigation	Flash Light	Whisk
Comforter	Lighter / Matches	Vegetable peeler
Cover for comforter	Glasses	Turner
Sheet	Cups	Basting Spoon, Slotted Spoon
Pillow	Dinner Plates	Scissors
Pillow Protector	Salad Plates	Grill fork
Pillow Case	Mixing Bowl	Coffee maker
Bath Towels	Knifes	Tea Kettle
Hand Towel	Steak Knifes	Measuring cup
Wash Cloth	Forks	Colander
Kitchen Towel	Spoons	Cutting board
Cleaning Towel	Teaspoons	Plastic containers
Paper Towel roll	Roast Slicer	Toaster
Broom	Cookware Set	Can Opener
Dust Pan and Brush	Cork puller / bottle opener
Please note: that items may vary slightly between locations

Travel Restrictions:

Security Deposit:
You are required to leave a security deposit of USD $1,000 at the time of pick up.
Please note: during the August Season (12 nights minimum) - a USD $1,500 deposit is charged and not authorised
This amount will be blocked on your VC/MC/AX credit card. An additional security deposit may be required when attending events such as burning man or if no mileage has been prepaid, etc where the deposit will be charged (not blocked).
Security deposit will be released when the vehicle has been returned clean, undamaged and on time.

Additional deposits may be required or charged for special events such as a regional festival, Coachella, Burning Man, Stagecoach, Further Future, NASCAR, when a surcharge applies or if no mileage has been pre-paid, etc. Vehicle will not be handed out in case of insufficient funds, the reservation will be cancelled and prepaid funds are forfeit.

Based on the credit card company rules, for reservations up to 29 nights we authorize the amount. For reservations 30 nights and longer the amount is charged on the credit card.

Credit Cards
VISA, Master/Euro, American Express cards are accepted. No pre-paid credit cards are accepted.
 
Motorhome Pick Up and Return Times:
At pick up the person under which the reservation has been made must be present with the physical credit card showing his/her name and, if he/she wants to drive, also with the original driver’s license. If he/she is not driving we need another government document to confirm the identity. We also require the original driver’s license for any additional drivers in order for them to be insured and legally allowed to drive the motorhome. We accept the original driver’s license in . We accept the original driver’s license in English, Dutch, German, Spanish, Portuguese, French, or Italian. If the driver’s license is in any language other than the above an international driver’s license or an official English translation must be presented at pick-up alongside the original.

We have the right, and legal obligation, to deny a renter the motorhome when the renter seems not capable to drive a
motorhome, e.g. intoxicated, suspicion to be under drug influence, etc.

While it is possible that somebody else in the party drives the main renter will in such cases - no original driver license, not
deemed to be fit to drive - not be listed on the rental agreement as driver and therefore not be covered by any insurance.
Still the main renter remains fully responsible for the motorhome. If the main renter wants to be entered as driver he/she
needs to return at a later time to one of our branches and obtain an updated rental agreement.

Vehicle pick up times are
Monday to Friday - between 12:30 and 16:00
Saturday - Please call for an appointment.

To avoid waiting times all customers are asked to check-in online and communicate with the branch to schedule the exact pick-up time. A very limited number of earlier and free of charge appointments may be available by calling the pick-up branch two or three business days prior to pick-up.

Vehicle drop-off time starts at 08:00 and has to be concluded at 10:30 am.
Later drop-offs will not be entitled to get a complimentary transfer to the airport hotels or airport.

Note: In order to guarantee an early pick up or late drop off the customer has to extend, if availability allows, the reservation by one night prior respectively afterwards and pay for this extra night(s).

Delayed Arrival due to External Circumstances:
While we understand that external circumstances can result in travel plan changes, e.g. arrival times from a flight, we are working to our best to accommodate our mutual customers but such change does not give the right for a free cancellation or modification nor pick-up/drop-off service outside of our regular business hours.

Complimentary Transfers:
Complimentary transfers are provided once a day to (but not from) the airports DEN / EWR / LAS / LAX / MCO / SEA / SFO (neither JFK nor La Guardia) and at all rental locations from/to named airport hotels (must be staying at the named hotel) . The complimentary permitted amount of luggage is in accordance with the airline regulations for economy passengers (1 suitcase max. 50 lbs. / 23 kg plus 2 pieces of hand luggage per person). Excessive luggage is the customers responsibility.

The parents or guardians are responsible to provide for the transfer according to the applicable laws a child seat or booster. Road Bear RV cannot bring the child seat or booster from the branch to the transfer point. We advise the customer to bring it with them from home or having it shipped to the hotel.

Transfers:
Clients cannot pick up the vehicle the day they arrive with an inter-continental flight or from South America. Therefore we recommend spending the first night in an airport hotel or motel. Priority shuttle service will be granted to customers who have made contact at least 72 hours in advance, via you or the online check-in system with their transfer location and how they can be reached so we may inform them about the exact pick-up time for the transfer. If customers choose not to supply the transfer location 72 hours in advance the complimentary shuttle service cannot be guaranteed.

The complimentary shuttle leaves the transfer location from Monday to Friday normally after 12:30. On Saturday based on appointment. Please note the limited Saturday hours. If the customer has provided us the transfer location and how we can reach them but not received the exact pick-up time for the transfer at 16:00 the day before vehicle pick-up, we advise the customer to call the pick-up rental station between 08:00 and 09:00 on the pick-up day.

The complimentary airport (hotel) shuttle leaves at 11:00 at all branches.

Transfers SFO:
The convenient and inexpensive BART allows customers who stay in SFO downtown to arrive within 35 minutes at the BART train station in South Hayward instead of taking a 30 minutes taxi back to SFO airport hotels (US$ 50.00+) to catch the free shuttle (another 30-40 minutes). A free shuttle service between our branch and the BART train station South Hayward is provided when the customer informs us accordingly (see ‘TRANSFERS COMMON’). The train schedule can be looked up at: http://www.bart.gov/schedules/byline.aspx (select Fremont - Daly City).

Minimum Rental Periods:
7 night minimum rental time / 14 night minimum with all inclusive rate, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays

• NASCAR events: 4 days
• BONNAROO Concert: 7 days.

Hours of Operation:
Monday through Friday from 8.00am to 5.00pm    -     NYC / SEA: From Nov to Feb 9.00am to 4.00pm
Saturday from 8.00 am to 1.00 pm. (or during High Season as required)    NYC / SEA: Nov to Feb by appointment
All stations are closed on Sundays and on all statutory holidays.

Pick Up Times: mon - Fri 12:30 to 16:00
Sat (call for an appointment - general pick up time is 12:00 - 13:00)

Please note: Denver depot is closed 27 November 2021 to 27 February 2022

Statutory Holidays :

Date	Holidays
31 May 2021	Memorial Day
04 July 2021	Independence Day
06 September 2021	Labor Day
25 November 2021	Thanksgiving Day
25 December 2021	Christmas Day
01 January 2022	New Years Day
21 February 2022	President's Day

Shortening of Rental Period:
If a renter shortens their hire period by more than a week - it may be treated as a cancellation of the whole booking and a re-booking. This depends on when the amendment takes place and how many days of hire are being cancelled. Please ensure you always have travel insurance in place.

Cancellation and Amendment Fees:
Every reservation change needs to be made in writing and will be confirmed in writing. The handling of a change is up to 61 calendar days prior to pick-up free. Any later change results in a USD $50 handling charge.

Regardless when a change of name, date(s) or location(s) is requested, this will result in the recalculation of the amount due. The rates and discounts applicable at the time of the revision will apply. For a request to change date(s) or location(s) less than 61 calendar days prior to the existing pick up date the cancellation terms in the next paragraph apply.

No name change is accepted when a surcharge, e.g. Holiday Surcharge, or an extended minimal nightly rent rule applies. Such name change will be handled according to the cancellation terms in the next paragraph and result in a new booking.

• 60 Days or more prior to pick up: USD $200
• 59 - 30 days prior to pick up: 30% of the daily rate minus any applied discount + one way fee if applicable.
• 29 - 15 days prior to pick up: 60% off the daily rate minus any applied discount + one way fee if applicable.
• 14 to 5 days or less prior to pick up: 100% of the daily rate minus any applied discount + one way fee if applicable.
• 4 to 0 days or less prior to pick up and "No Show": 100% of the daily rate minus any applied discount + holiday surcharge + prep fee + one way fee if applicable.

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