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Products: Road Bear RV Rentals - USA 2020 / 2021 International Rates
   
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Road Bear Motorhome Hire in the United States
 
Road Bear Motorhome Rental
Non US and Canadian Resident only - Rates in US Dollars

Click here for Vehicle Information Page

2020 / 2021 Early Booking Specials

10% Super Early Bird Discount on Rental Rates
& FREE GPS on 50% Discounted Convenience Kits
Book by 31 October 2019

5% Early Bird Discount on Rental Rates
& FREE GPS on 50% Discounted Convenience Kits
Book by 15 December 2019

Vaid for Pick Up on or after 01 April 2020
2020 / 2021 Winter Special
Available for Class C 22 - 30 ft round trip or one way rentals
with pick up from 19 October 2020 to 13 March 2021

Included: Nightly rate, Specified free miles (no additional miles can be purchased), Preparation fee, Convenience kits including free GPS, One way fee if applicable, long term discount and sales tax
.
(all other products are charged as per regular price list)

Following packages are available
Up to 15 nights including 1,000 Free miles - $1,375
Up to 20 nights including 1,500 Free miles - $1,875
Up to 30 nights including 2,000 Free miles - $2,500
Up to 40 nights including 2,500 Free miles - $3,125

Please note:
Class c 21-23 ft, Class A units and MCO location are excluded from Winter Special
Long Term Discounts
21 Days or more = 5% off the daily rate
42 Days or more = 10% off the daily rate

Road Bear Depot Locations
Dallas (Fort Worth) - Denver  -  Las Vegas  -  Los Angeles  -  New York  -  Orlando  -  San Francisco -  Seattle

Please note:

Dallas (Fort Worth) depot is available for Drop Off on a Special Request Basis
Denver depot is closed 28 Nov 2020 to 28 Feb 2021

Click here for Vehicle Specifications Chart

2020 / 2021 Rates - Non US and Canadian Residents
Rates Valid: 01 April 2020 to 31 March 2021
For Las Vegas - Los Angeles - San Francisco Depots
LAS
LAX
SFO
Off
Season
08 Oct 20 -
14 Mar 21
Low
Season
01 Apr - 10 May 20
15 Mar - 31 Mar 21
Shoulder
Season
11 May - 30 Jun 20
08 Sep - 07 Oct 20
Mid
Season
01 Jul - 09 Jul 20
High
Season
10 Jul - 12 Jul 20
12 Aug -
07 Sep 20
Peak
Season
13 Jul - 11 Aug 20
$56
$75
$94
$106
$200
$231
$44
$63
$89
$100
$200
$250
$50
$69
$90
$113
$225
$281
$56
$75
$91
$125
$250
$319
$81
$119
$144
$181
$275
$344
** New C20-23 vehicle features a fuel efficient european style chassis and is available from / to LAS / LAX / SFO only
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

2020 / 2021 Rates - Non US and Canadian Residents
Rates Valid: 01 April 2020 to 31 March 2021
For Denver - New York - Seattle Depots
DEN
NYC
SEA
Off
Season
14 Oct 20 -
14 Mar 21
Low
Season
01 Apr - 17 May 20
01 Oct - 13 Oct 20
15 Mar - 31 Mar 21
Shoulder
Season
18 May - 21 Jun 20
Mid
Season
22 Jun - 10 Jul 20
23 - 25 Aug 20
06 Sep - 30 Sep 20
High
Season
11 Jul - 16 Jul 20
12 Aug - 22 Aug 20
26 Aug - 05 Sep 20
Peak
Season
17 Jul - 11 Aug 20
$44
$63
$89
$100
$200
$250
$50
$69
$90
$113
$225
$281
$56
$75
$91
$125
$250
$319
$81
$119
$144
$181
$275
$344
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

2020 / 2021 Rates - Non US and Canadian Residents
Rates Valid: 01 April 2020 to 31 March 2021
For Orlando Depot
MCO
Low Season
06 June - 19 Jun 20
24 Oct - 13 Dec 20
08 Jan - 28 Feb 21
Shoulder Season
01 Apr - 07 Apr 20
15 Apr - 05 Jun 20
20 Jun - 28 Jun 20
27 Aug - 23 Oct 20
14 Dec 20 - 07 Jan 21
01 Mar - 31 Mar 21
Mid Season
08 Apr - 14 Apr 20
29 Jun - 15 Jul 20
11 - 26 Aug 20
High Season
16 Jul - 10 Aug 20
$63
$89
$100
$200
$69
$90
$113
$225
$75
$91
$125
$250
$119
$144
$181
$275
Minimum Rental Period: 7 nights / 14 nights for all inclusive package.

Standard Rate Includes:

  • Vehicle Rental (guaranteed new models)
  • Standard Insurance with an excess of USD $1,000
  • VIP Insurance
  • Tax
  • 24 hour Road Side Assistance
  • Customer Orientation

Additional Extras:

  • Preparation Fee: USD $180 with Tue / Wed / Thu and USD $220 with Fri / Sat / Mon pick ups
  • Convenience Kits: USD $70 per person (Children up to 6 years free) includes Free GPS Rental
  • Camping Table & Chairs: USD $10 per chair. No BBQ's, child seat or bikes available
  • Generator: USD $3 per hour (payable at drop off)
  • Sunpass Transponder (SPT): $5 per night (max. $50 per booking ; available with MCO pick up only)
  • GPS Rental: USD $50 (only if no convenience kits are hired)
  • 4 Bike Carrier (4BC) without bikes: $50 (no bikes available)
  • Supplemental Liability Insurance: USD $10 per night. - More information here
  • WiFi Hotspot (WiFi rental): - USD $10 per night (Max USD $175 per rental) includes unlimited data, connects up to 5 WiFi enabled devices Fees may change at any time and without prior notice Devices are subject to availability and reception is limited to 3G/4G data carrier coverage. additional data can be purchased online.

Colorado Road Safety Fee:
USD $2 per night (max USD $90 per booking) applies to all Denver Pick ups.

New Jersey Security Fee:
USD $5 per day (max USD $140) applies to all NYC Pick ups.

Mileage Options:

  • 500 Mile Packs: USD $190 per pack
  • Additional Miles: USD $0.45 + local tax per mile (payable at the end of your rental)

Please note: All mileage must be pre-booked - No additional mileage packages or unlimited mileage upgrade available at pick up!

All Inclusive Package:
USD $118 per day - Minimum of 14 nights hire required.
All inclusive package includes: unlimited milage, Preparation Fee, all Convenience kits, GPS, VIP, Camping Table & Chairs & tax.

Sales Tax:
Sale taxes are included for all pre-booked items. Local taxes apply for all pick up and drop off charges and may change at any time. Newly assessed governmental fees (other than sales tax or DMV fees) not known at this time will be collected at pick up. (Except SLI Insurance / N.J. security / Colorado Road Safety Fee) Local taxes are as follows and are applicable for any additional charges paid for at the depot:

  • Denver: 4.75%
  • Las Vegas: 8.25%
  • Los Angeles: 9.25%
  • New York: 6.625%
  • Orlando: 6.50%
  • San Francisco: 10.00%
  • Seattle:
    10.00% for reservations with more than 30 nights.
    17.70% for reservations up to 30 nights.

One Way Fees:

From
To
DEN
DFW
LAS
LAX
MCO
NYC
SEA
SFO
Denver
-
$0
$400
$400
$350
$350
$400
$400
Dallas Fort Worth
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Las Vegas
$200
$0
-
$200
$700
$700
$300
$250
Los Angeles
$200
$0
$100
-
$700
$700
$300
$150
Orlando
$350
$0
$700
$700
-
$150
$700
$700
New York
$350
$0
$700
$700
$250
-
$700
$700
Seattle
$300
$0
$400
$400
$700
$700
-
$400
San Francisco
$200
$0
$300
$300
$700
$700
$300
-

One Way Specials:

  • DEN / LAS / NYC to LAS / LAX / SEA / SFO no one way with pick up starting 01 April 2020 and latest drop off 31 May 2020.
  • MCO to DEN / LAS / LAX / NYC / SEA / SFO no one way fee with pick up after 01 April 2020 and latest drop off 15 July 2020.
  • DEN / LAS / LAX / SEA to DEN / SEA no one way fee - pick up from 15 July 2020 to 21 August 2020.
  • DEN / LAS / LAX / SFO to LAS / SEA / SFO no one way with pick up from 01 October 2020 to 31 October 2020.
  • DEN / LAS / LAX / NYC / SEA / SFO to MCO no one way pick up from 01 October 2020 to 30 November 2020.
Please note: One way trips are always on request and depend on availability.

Winterized Vehicles:
Vehicles are winterized in areas with temperatures below freezing point. The water-/waste water system will be drained and CANNOT be used! USD $100 re-winterization fee & damages caused by freezing will be charged if customer de-winterizes system on the road.

Drivers Licence and Age:
The valid original national driver's license is required and must be presented for each driver (no photcopies). In addition we recommend that foreign customers have an international driver's license or an English translation of the license issued by their home country.

The minimum age for the rental of a RV is 25, the maximum age is 79 years (21 to 24 years only with prior authorization - obtainable for specific non-US licenses only).


Convenience Kit: (includes Free GPS Rental)

GPS - Navigation Flash Light
Whisk
Comforter Lighter / Matches Vegetable peeler
Cover for comforter Glasses Turner
Sheet Cups Basting Spoon, Slotted Spoon
Pillow Dinner Plates Scissors
Pillow Protector Salad Plates Grill fork
Pillow Case Mixing Bowl Coffee maker
Bath Towels Knifes Tea Kettle
Hand Towel Steak Knifes Measuring cup
Wash Cloth Forks Colander
Kitchen Towel Spoons Cutting board
Cleaning Towel Teaspoons Plastic containers
Paper Towel roll Roast Slicer Toaster
Broom Cookware Set Can Opener
Dust Pan and Brush Cork puller / bottle opener  
Please note: that items may vary slightly between locations

Travel Restrictions:

  • Mexico: Traveling into Mexico is not permitted.
  • Death Valley: Traveling into Death Valley is not permitted between June 15th and September 15th
  • Alaska: Traveling within Alaska, Yukon and Northwest Territories is permitted as long as Road Bear RV has been advised at the time of booking.
  • Others: Traveling on any private, gravel, dirt or logging roads and other non-public roads, beaches, etc. and in the Inner city of New York, Montreal and Quebec City (Canada) is not permitted.

ROAD BEAR RV will hold the customer responsible for disregarding these restrictions including accidents, mechanical breakdowns and thefts occurring in a travel restricted area!

Security Deposit:
You are required to leave a security deposit of USD $1,000 at the time of pick up.
Please note: during the August Season (10 nights minimum) - a USD $1,500 deposit is charged and not authorised
This amount will be blocked on your VC/MC/AX credit card. An additional security deposit may be required when attending events such as burning man or if no mileage has been prepaid, etc where the deposit will be charged (not blocked).
Security deposit will be released when the vehicle has been returned clean, undamaged and on time.

Additional deposits may be required or charged for special events such as a regional festival, Coachella, Burning Man, Stagecoach, Further Future, NASCAR, when a surcharge applies or if no mileage has been pre-paid, etc. Vehicle will not be handed out in case of insufficient funds, the reservation will be cancelled and prepaid funds are forfeit.

Based on the credit card company rules, for reservations up to 29 nights we authorize the amount. For reservations 30 nights and longer the amount is charged on the credit card.


Credit Cards
VISA, Master/Euro, American Express cards are accepted. No pre-paid credit cards are accepted.
 
Motorhome Pick Up and Return Times:
At pick up the person under which the reservation has been made must be present with the physical credit card showing his/her name and, if he/she wants to drive, also with the original driverís license. If he/she is not driving we need another government document to confirm the identity. We also require the original driverís license for any additional drivers in order for them to be insured and legally allowed to drive the motorhome. We accept the original driverís license in . We accept the original driverís license in English, Dutch, German, Spanish, Portuguese, French, or Italian. If the driverís license is in any language other than the above an international driverís license or an official English translation must be presented at pick-up alongside the original.

We have the right, and legal obligation, to deny a renter the motorhome when the renter seems not capable to drive a
motorhome, e.g. intoxicated, suspicion to be under drug influence, etc.

While it is possible that somebody else in the party drives the main renter will in such cases - no original driver license, not
deemed to be fit to drive - not be listed on the rental agreement as driver and therefore not be covered by any insurance.
Still the main renter remains fully responsible for the motorhome. If the main renter wants to be entered as driver he/she
needs to return at a later time to one of our branches and obtain an updated rental agreement.

Vehicle pick up times are
Monday to Friday - between 12:30 and 16:00
Saturday - Please call for an appointment.

To avoid waiting times all customers are asked to check-in online and communicate with the branch to schedule the exact pick-up time. A very limited number of earlier and free of charge appointments may be available by calling the pick-up branch two or three business days prior to pick-up.

Vehicle drop-off time starts at 08:00 and has to be concluded at 10:30 am.
Later drop-offs will not be entitled to get a complimentary transfer to the airport hotels or airport.

Note: In order to guarantee an early pick up or late drop off the customer has to extend, if availability allows, the reservation by one night prior respectively afterwards and pay for this extra night(s).


Delayed Arrival due to External Circumstances:
While we understand that external circumstances can result in travel plan changes, e.g. arrival times from a flight, we are working to our best to accommodate our mutual customers but such change does not give the right for a free cancellation or modification nor pick-up/drop-off service outside of our regular business hours.

Complimentary Transfers:
Complimentary transfers are provided once a day to (but not from) the airports DEN / EWR / LAS / LAX / MCO / SEA / SFO (neither JFK nor La Guardia) and at all rental locations from/to named airport hotels (must be staying at the named hotel) . The complimentary permitted amount of luggage is in accordance with the airline regulations for economy passengers (1 suitcase max. 50 lbs. / 23 kg plus 2 pieces of hand luggage per person). Excessive luggage is the customers responsibility.

The parents or guardians are responsible to provide for the transfer according to the applicable laws a child seat or booster. Road Bear RV cannot bring the child seat or booster from the branch to the transfer point. We advise the customer to bring it with them from home or having it shipped to the hotel.

Transfers:
Clients cannot pick up the vehicle the day they arrive with an inter-continental flight or from South America. Therefore we recommend spending the first night in an airport hotel or motel. Priority shuttle service will be granted to customers who have made contact at least 72 hours in advance, via you or the online check-in system with their transfer location and how they can be reached so we may inform them about the exact pick-up time for the transfer. If customers choose not to supply the transfer location 72 hours in advance the complimentary shuttle service cannot be guaranteed.

The complimentary shuttle leaves the transfer location from Monday to Friday normally after 12:30. On Saturday based on appointment. Please note the limited Saturday hours. If the customer has provided us the transfer location and how we can reach them but not received the exact pick-up time for the transfer at 16:00 the day before vehicle pick-up, we advise the customer to call the pick-up rental station between 08:00 and 09:00 on the pick-up day.

The complimentary airport (hotel) shuttle leaves at 11:00 at all branches.

Transfers SFO:
The convenient and inexpensive BART allows customers who stay in SFO downtown to arrive within 35 minutes at the BART train station in South Hayward instead of taking a 30 minutes taxi back to SFO airport hotels (US$ 50.00+) to catch the free shuttle (another 30-40 minutes). A free shuttle service between our branch and the BART train station South Hayward is provided when the customer informs us accordingly (see ‘TRANSFERS COMMON’). The train schedule can be looked up at: http://www.bart.gov/schedules/byline.aspx (select Fremont - Daly City).

Minimum Rental Periods:
7 night minimum rental time / 14 night minimum with all inclusive rate, except for the following:
One Way Rentals: 7 Days
Special Events / Holidays

  • NASCAR events: 4 days
  • BONNAROO Concert: 7 days.

Bonnaroo: A USD $1,500 refundable cleaning & security deposit (authorized on credit card only) is required for this event!

Burning Man: This year the requests to attend the "Burning Man Festival" will again coincide with the requests by families. To ensure that families can rent a motorhome and for operational reasons we discourage the relatively short Burning Man bookings. Currently we are not accepting Ďtypicalí Burning Man bookings and will review again in the upcoming spring.

August Surcharge
USD $200 LAS / SEA - USD $500 LAX resp. USD $1,000 SFO must be pre-paid for ALL pickups from 24 August to 01 September 2020.

Season Surcharge
USD $275 NYC must be pre-paid for ALL pickups from 18 SEP to 10 OCT 2020

Road Bear will NOT allow name changes on confirmed reservations and the main renter/credit card holder must be present at time of vehicle pick up. Vehicles will not be handed over to a 3rd party or in case of insufficient funds for the security deposit. The reservation will be cancelled and prepaid funds are forfeit ! No exceptions please. 

Hours of Operation:
Monday through Friday from 8.00am to 5.00pm    -     NYC / SEA: From Nov to Feb 9.00am to 4.00pm
Saturday from 8.00 am to 1.00 pm. (or during High Season as required)    NYC / SEA: Nov to Feb by appointment
All stations are closed on Sundays and on all statutory holidays.

Pick Up Times: mon - Fri 12:30 to 16:00
Sat (call for an appointment - general pick up time is 12:00 - 13:00)

Please note: Denver depot is closed 28 November 2020 to 28 February 2021

Statutory Holidays :

Date
Holidays
25 May 2020
Memorial Day
04 July 2020
Independence Day
07 September 2020
Labor Day
26 November 2020
Thanksgiving Day
25/26 December 2020
Christmas Day
01 January 2021
New Years Day
15 February 2021
President's Day

Shortening of Rental Period:
If a renter shortens their hire period by more than a week - it may be treated as a cancellation of the whole booking and a re-booking. This depends on when the amendment takes place and how many days of hire are being cancelled. Please ensure you always have travel insurance in place.

Cancellation and Amendment Fees:
Every reservation change needs to be made in writing and will be confirmed in writing. The handling of a change is up to 61 calendar days prior to pick-up free. Any later change results in a USD $50 handling charge.

Regardless when a change of name, date(s) or location(s) is requested, this will result in the recalculation of the amount due. The rates and discounts applicable at the time of the revision will apply. For a request to change date(s) or location(s) less than 61 calendar days prior to the existing pick up date the cancellation terms in the next paragraph apply.

No name change is accepted when a surcharge, e.g. Holiday Surcharge, or an extended minimal nightly rent rule applies. Such name change will be handled according to the cancellation terms in the next paragraph and result in a new booking.

  • 60 Days or more prior to pick up: USD $200
  • 59 - 30 days prior to pick up: 30% of the daily rate minus any applied discount + one way fee if applicable.
  • 29 - 15 days prior to pick up: 60% off the daily rate minus any applied discount + one way fee if applicable.
  • 14 to 5 days or less prior to pick up: 100% of the daily rate minus any applied discount + one way fee if applicable.
  • 4 to 0 days or less prior to pick up and "No Show": 100% of the daily rate minus any applied discount + holiday surcharge + prep fee + one way fee if applicable.
No refund will be given for delayed pick-ups / early returns, unused mileage or for "no show".

© 2004 US and Canada Travel - A Division of BTEC Travel Pty Ltd.
Telephone: (+61 3) 9584 0896 Fax: (+61 3) 9584 0840   Toll-Free Australia: 1300 663 854
Office Address: Office 3, 128 Balcombe Road, Mentone, VIC 3194, Australia
Mailing Address: PO Box 5309, Mordialloc, VIC 3195, Australia
Licence Number: #32610